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Responding to PhilSys-related Inquiries/Concerns of Social Protection Programs/Agencies

This process involves responding to any PhilSys-related inquiries or concerns of the interested relying parties or agencies providing social protection services.

Office or Division:	Social Protection Use Cases Division
Classification:	Complex
Type of Transaction:	G2G - Government to Government; G2C - Government to Citizens; G2B - Government to Business
Who may avail:	Government or Private entities/Individuals with Social Protection concerns
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
1. Email message to the email address spucd.staff@psa.gov.ph; or 2. Viber message; or 3. Short Message Service (SMS); or 4. Call.		Requesting Government or Private entities/Individuals with Social Protection concerns

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Send queries/ Concerns.	1.1. Acknowledge the concerns received.	None	1 day	Project Development Assistant/ Information System Analyst I/ Project Development Officer I/II/III/V
None	1.2. Respond or forward the concerns to the Division Chief.	None	3 days	Project Development Assistant/ Information System Analyst I/ Project Development Officer I/II/III/V
2. Receive the response.	2.1. Respond to the concerns of the requesting party.	None	1 day	Project Development Assistant/ Information System Analyst I/ Project Development Officer I/II/III/V
TOTAL:		None	5 days

Responding to PhilSys-related Inquiries/Concerns of Social Protection Programs/Agencies

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Office

Rule No. 28 of the Implementing Rules and Regulations of the Republic Act No. 10625, also known as the “Philippine Statistical Act of 2013 mandates the PSA to establish “a SSRCS to provide assistance and support to the statistical work of other government agencies in the PSS, including local government units and government owned and controlled corporations

The following statistical surveys/censuses are covered by the SSRCS:

All statistical surveys/censuses which are sponsored and/or conducted by government agencies, regardless of funding source and sample size
Surveys/ censuses contracted out by government agencies to private organizations and NGOs
Censuses/surveys fully or partially funded by international organizations but will be conducted by government agencies

Office or Division:		Standards Service - Statistical Standards Division (SS-SSD)
Classification:		Highly Technical
Type of Transaction:		Government-to-Government (G2G)
Who may avail:		All Government Agencies, Local Government Units (LGUs) and Government Owned or Controlled Corporations (GOCCs) that will be conducting statistical surveys/censuses, regardless of funding source and sample size
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Request letter addressed to CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 2. Properly accomplished SSRCS Forms § SSRCS Form 1 (Statistical Survey Notification Form) § SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census § SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only 3. Survey Questionnaire/s 4. Enumerators Manual, Manual of Instructions/Operations, Instructions on How to Fill-up the Questionnaire/s 5. List of tables to be generated 6. Compilation of policy uses of survey results 7. Pre-test, Pilot survey results (of any, for new surveys and surveys with major changes in the forms content and sampling design) 8. Previous survey results (if any) 9. Survey Proposal (if any) 10. Any other additional information not stated in SSRCS Form 1			1. SSRCS Form 1 (Statistical Survey Notification Form) (https://psa.gov.ph/sites/default/files/SSRCS%20Form%201_2018.docx) 2. SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census (https://psa.gov.ph/sites/default/files/SSRCS%20Form%204_2018.docx) 3. SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only (http://www.psa.gov.ph/sites/default/files/SSRCS%20Form%205.docx)
CLIENT STEPS	AGENCY ACTIONS		FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit complete documents for SSRCS application in printed copies at: 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 or via email at: ons.staff@psa.gov.ph, and ssd.staff@psa.gov.ph	1.1. Receive submitted documents 1.2. Endorse submitted documents to SSD-SS		None	1 day	Office of the National Statistician (ONS)
	1.3. Review the completeness of submitted documents 1.4. Inform survey proponent contact persons on lacking documents via email and/or telephone call		None	1 day	SSD-SS Staff - Supervising Statistical Specialist (SupSS) - Senior Statistical Specialist (SSS) - Statistical Specialist II (SSII) - Statistical Specialist I (SSI) - Statistical Analyst (SA)
	1.5. Provide comments on the survey instruments, design and other submitted documents		None	4 days	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA
2. Submit additional requirements (if any)	2.1. Prepare the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.2. Review and endorse the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	2 days	CSS or designated Officer-in-Charge
			None	2 days	ANS, SS or designated Officer-in-Charge
			None	2 days	DNS, CTCO or designated Officer-in-Charge
	2.3. Review and approve the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	NS or designated Officer-in-Charge
	2.4 Prepare the SSRCS Form 4 for approved, disapproved and on-hold		None	20 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.5 Post Press Release at the PSA website and SSRCS webpage		None	30 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.6. Transmittal of the following documents to survey proponent agency § For Approved Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Disapproved Surveys – - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For On-Hold Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Not Covered Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 6		None	1 day	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
3. Accomplish and submit SSRCS Form 4 and SSRCS Form 6	3.1. Acknowledge receipt of submitted SSRCS Form 4 and SSRCS Form 6		None	10 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
Total			None	20 days

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Offic

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Office Requiring Bilateral Meeting with Proponent Agency

The following statistical surveys/censuses are covered by the SSRCS:

All statistical surveys/censuses which are sponsored and/or conducted by government agencies, regardless of funding source and sample size
Surveys/ censuses contracted out by government agencies to private organizations and NGOs
Censuses/surveys fully or partially funded by international organizations but will be conducted by government agencies

Office or Division:		Standards Service - Statistical Standards Division (SS-SSD)
Classification:		Highly Technical
Type of Transaction:		Government-to-Government (G2G)
Who may avail:		All Government Agencies, Local Government Units (LGUs) and Government Owned or Controlled Corporations (GOCCs) that will be conducting statistical surveys/censuses, regardless of funding source and sample size
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Request letter addressed to CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 2. Properly accomplished SSRCS Forms § SSRCS Form 1 (Statistical Survey Notification Form) § SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census § SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only 3. Survey Questionnaire/s 4. Enumerators Manual, Manual of Instructions/Operations, Instructions on How to Fill-up the Questionnaire/s 5. List of tables to be generated 6. Compilation of policy uses of survey results 7. Pre-test, Pilot survey results (of any, for new surveys and surveys with major changes in the forms content and sampling design) 8. Previous survey results (if any) 9. Survey Proposal (if any) 10. Any other additional information not stated in SSRCS Form 1			1. SSRCS Form 1 (Statistical Survey Notification Form) (https://psa.gov.ph/sites/default/files/SSRCS%20Form%201_2018.docx) 2. SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census (https://psa.gov.ph/sites/default/files/SSRCS%20Form%204_2018.docx) 3. SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only (http://www.psa.gov.ph/sites/default/files/SSRCS%20Form%205.docx)
CLIENT STEPS	AGENCY ACTIONS		FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit complete documents for SSRCS application in printed copies at: 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 or via email at: ons.staff@psa.gov.ph, and ssd.staff@psa.gov.ph	1.1. Receive submitted documents 1.2. Endorse submitted documents to SSD-SS		None	1 day	Office of the National Statistician (ONS)
	1.3. Review the completeness of submitted documents 1.4. Inform survey proponent contact persons on lacking documents via email and/or telephone call		None	1 day	SSD-SS Staff - Supervising Statistical Specialist (SupSS) - Senior Statistical Specialist (SSS) - Statistical Specialist II (SSII) - Statistical Specialist I (SSI) - Statistical Analyst (SA)
	1.5. Provide comments on the survey instruments, design and other submitted documents		None	3 days	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA
2. Attend bilateral meeting	2.1. Convene a bilateral meeting with the survey proponent (as the need arises)		None	1 day	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA
3. Submit additional requirements (if any)	3.1. Prepare the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	3.2. Review and endorse the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	2 days	CSS or designated Officer-in-Charge
			None	2 days	ANS, SS or designated Officer-in-Charge
			None	2 days	DNS, CTCO or designated Officer-in-Charge
	3.3. Review and approve the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	NS or designated Officer-in-Charge
	3.4 Prepare the SSRCS Form 4 for approved, disapproved and on-hold		None	20 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	3.5 Post Press Release at the PSA website and SSRCS webpage		None	30 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	3.6. Transmittal of the following documents to survey proponent agency § For Approved Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Disapproved Surveys – - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For On-Hold Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Not Covered Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 6		None	1 day	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
4. Accomplish and submit SSRCS Form 4 and SSRCS Form 6	4.1. Acknowledge receipt of submitted SSRCS Form 4 and SSRCS Form 6		None	10 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
Total			None	20 days

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central...

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Office Requiring Meeting with Statistical Methodology Unit and Subject Matter Divisions

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Office Requiring Meeting with Statistical Methodology Unit and Subject Matter Divisions

The Statistical Survey Review and Clearance System (SSRCS) is a mechanism implemented by the Philippine Statistics Authority (PSA) which involves the process of evaluating the design and instruments of statistical surveys and censuses sponsored and/or to be conducted by government agencies, including government corporations at the national and local levels.
Rule No. 28 of the Implementing Rules and Regulations of the Republic Act No. 10625, also known as the “Philippine Statistical Act of 2013 mandates the PSA to establish “a SSRCS to provide assistance and support to the statistical work of other government agencies in the PSS, including local government units and government owned and controlled corporations
The following statistical surveys/censuses are covered by the SSRCS:
●    All statistical surveys/censuses which are sponsored and/or conducted by government agencies, regardless of funding source and sample size
●    Surveys/ censuses contracted out by government agencies to private organizations and NGOs
●    Censuses/surveys fully or partially funded by international organizations but will be conducted by government agencies

Office or Division:		Standards Service - Statistical Standards Division (SS-SSD)
Classification:		Highly Technical
Type of Transaction:		Government-to-Government (G2G)
Who may avail:		All Government Agencies, Local Government Units (LGUs) and Government Owned or Controlled Corporations (GOCCs) that will be conducting statistical surveys/censuses, regardless of funding source and sample size
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Request letter addressed to CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 2. Properly accomplished SSRCS Forms § SSRCS Form 1 (Statistical Survey Notification Form) § SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census § SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only 3. Survey Questionnaire/s 4. Enumerators Manual, Manual of Instructions/Operations, Instructions on How to Fill-up the Questionnaire/s 5. List of tables to be generated 6. Compilation of policy uses of survey results 7. Pre-test, Pilot survey results (of any, for new surveys and surveys with major changes in the forms content and sampling design) 8. Previous survey results (if any) 9. Survey Proposal (if any) 10. Any other additional information not stated in SSRCS Form 1			1. SSRCS Form 1 (Statistical Survey Notification Form) (https://psa.gov.ph/sites/default/files/SSRCS%20Form%201_2018.docx) 2. SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census (https://psa.gov.ph/sites/default/files/SSRCS%20Form%204_2018.docx) 3. SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only (http://www.psa.gov.ph/sites/default/files/SSRCS%20Form%205.docx)
CLIENT STEPS	AGENCY ACTIONS		FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit complete documents for SSRCS application in printed copies at: 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 or via email at: ons.staff@psa.gov.ph, and ssd.staff@psa.gov.ph	1.1. Receive submitted documents 1.2. Endorse submitted documents to SSD-SS		None	1 day	Office of the National Statistician (ONS)
	1.3. Review the completeness of submitted documents 1.4. Inform survey proponent contact persons on lacking documents via email and/or telephone call		None	1 day	SSD-SS Staff - Supervising Statistical Specialist (SupSS) - Senior Statistical Specialist (SSS) - Statistical Specialist II (SSII) - Statistical Specialist I (SSI) - Statistical Analyst (SA)
	1.5. Provide comments on the survey instruments, design and other submitted documents		None	3 days	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA - SMU and SMDs
	1.6. Convene a Statistical Methodology Unit and Subject Matter Divisions (as the need arises)		None	1 day	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA - SMU and SMDs
2. Submit additional requirements (if any)	2.1. Prepare the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.2. Review and endorse the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	2 days	CSS or designated Officer-in-Charge
			None	2 days	ANS, SS or designated Officer-in-Charge
			None	2 days	DNS, CTCO or designated Officer-in-Charge
	3.3. Review and approve the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	NS or designated Officer-in-Charge
	3.4 Prepare the SSRCS Form 4 for approved, disapproved and on-hold		None	20 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	3.5 Post Press Release at the PSA website and SSRCS webpage		None	30 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	3.6. Transmittal of the following documents to survey proponent agency § For Approved Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Disapproved Surveys – - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For On-Hold Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Not Covered Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 6		None	1 day	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
3. Accomplish and submit SSRCS Form 4 and SSRCS Form 6	3.1. Acknowledge receipt of submitted SSRCS Form 4 and SSRCS Form 6		None	10 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
Total			None	20 days

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central....

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional Statistics Office (RSSO)

Office or Division:		Standards Service - Statistical Standards Division (SS-SSD)
Classification:		Highly Technical
Type of Transaction:		Government-to-Government (G2G)
Who may avail:		All Government Agencies, Local Government Units (LGUs) and Government Owned or Controlled Corporations (GOCCs) that will be conducting statistical surveys/censuses, regardless of funding source and sample size
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Request letter addressed to CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 2. Properly accomplished SSRCS Forms § SSRCS Form 1 (Statistical Survey Notification Form) § SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census § SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only 3. Survey Questionnaire/s 4. Enumerators Manual, Manual of Instructions/Operations, Instructions on How to Fill-up the Questionnaire/s 5. List of tables to be generated 6. Compilation of policy uses of survey results 7. Pre-test, Pilot survey results (of any, for new surveys and surveys with major changes in the forms content and sampling design) 8. Previous survey results (if any) 9. Survey Proposal (if any) 10. Any other additional information not stated in SSRCS Form 1			1. SSRCS Form 1 (Statistical Survey Notification Form) (https://psa.gov.ph/sites/default/files/SSRCS%20Form%201_2018.docx) 2. SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census (https://psa.gov.ph/sites/default/files/SSRCS%20Form%204_2018.docx) 3. SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only (http://www.psa.gov.ph/sites/default/files/SSRCS%20Form%205.docx)
CLIENT STEPS	AGENCY ACTIONS		FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit complete documents for SSRCS application in copies at the nearest PSA Regional Statistics Service Office (RSSO) or via email:	1.1. Receive submitted documents		None	1 day	RCU Staff of the Office of the Regional Director, RSSO Staff
	1.2. Review the completeness of submitted documents and endorse to SSD-SS 1.3. Inform survey proponent contact persons on lacking documents via email and/or telephone call		None	1 day	SOCD Staff
	1.4. Provide comments on the survey instruments, design and other submitted documents		None	4 days	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA
2. Submit additional requirements (if any)	2.1. Prepare the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.2. Review and endorse the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	2 days	CSS or designated Officer-in-Charge
			None	2 days	ANS, SS or designated Officer-in-Charge
			None	2 days	DNS, CTCO or designated Officer-in-Charge
	2.3. Review and approve the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	NS or designated Officer-in-Charge
	2.4 Prepare the SSRCS Form 4 for approved, disapproved and on-hold		None	20 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.5 Post Press Release at the PSA website and SSRCS webpage		None	30 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.6. Transmittal of the following documents to survey proponent agency § For Approved Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Disapproved Surveys – - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For On-Hold Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Not Covered Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 6		None	1 day	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
3. Accomplish and submit SSRCS Form 4 and SSRCS Form 6	3.1. Acknowledge receipt of submitted SSRCS Form 4 and SSRCS Form 6		None	10 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
Total			None	20 days

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional...

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional Statistics Office (RSSO) Requiring Bilateral Meeting with Proponent Agency

Office or Division:		Standards Service - Statistical Standards Division (SS-SSD)
Classification:		Highly Technical
Type of Transaction:		Government-to-Government (G2G)
Who may avail:		All Government Agencies, Local Government Units (LGUs) and Government Owned or Controlled Corporations (GOCCs) that will be conducting statistical surveys/censuses, regardless of funding source and sample size
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Request letter addressed to CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 2. Properly accomplished SSRCS Forms § SSRCS Form 1 (Statistical Survey Notification Form) § SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census § SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only 3. Survey Questionnaire/s 4. Enumerators Manual, Manual of Instructions/Operations, Instructions on How to Fill-up the Questionnaire/s 5. List of tables to be generated 6. Compilation of policy uses of survey results 7. Pre-test, Pilot survey results (of any, for new surveys and surveys with major changes in the forms content and sampling design) 8. Previous survey results (if any) 9. Survey Proposal (if any) 10. Any other additional information not stated in SSRCS Form 1			1. SSRCS Form 1 (Statistical Survey Notification Form) (https://psa.gov.ph/sites/default/files/SSRCS%20Form%201_2018.docx) 2. SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census (https://psa.gov.ph/sites/default/files/SSRCS%20Form%204_2018.docx) 3. SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only (http://www.psa.gov.ph/sites/default/files/SSRCS%20Form%205.docx)
CLIENT STEPS	AGENCY ACTIONS		FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit complete documents for SSRCS application in copies at the nearest PSA Regional Statistics Service Office (RSSO) or via email:	1.1. Receive submitted documents		None	1 day	RCU Staff of the Office of the Regional Director, RSSO Staff
	1.2. Review the completeness of submitted documents and endorse to SSD-SS 1.3. Inform survey proponent contact persons on lacking documents via email and/or telephone call		None	1 day	SOCD Staff
	1.4. Provide comments on the survey instruments, design and other submitted documents		None	3 days	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA - PSA Survey Review Team (SRT)
2. Attend bilateral meeting	2.1. Convene a bilateral meeting with the survey proponent (as the need arises)		None	1 day	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA PSA SRT
3. Submit additional requirements (if any)	3.1. Prepare the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	3.2. Review and endorse the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	2 days	CSS or designated Officer-in-Charge
			None	2 days	ANS, SS or designated Officer-in-Charge
			None	2 days	DNS, CTCO or designated Officer-in-Charge
	3.3. Review and approve the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	NS or designated Officer-in-Charge
	3.4 Prepare the SSRCS Form 4 for approved, disapproved and on-hold		None	20 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI SA
	3.5 Post Press Release at the PSA website and SSRCS webpage		None	30 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI SA
	3.6. Transmittal of the following documents to survey proponent agency § For Approved Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Disapproved Surveys – - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For On-Hold Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Not Covered Surveys - Reply Letter, - SSRCS Form 3 SSRCS Form 6		None	1 day	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
4. Accomplish and submit SSRCS Form 4 and SSRCS Form 6	4.1. Acknowledge receipt of submitted SSRCS Form 4 and SSRCS Form 6		None	10 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
Total			None	20 days

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional...

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional Statistics Office (RSSO) Requiring Meeting with Statistical Methodology Unit and Subject Matter Divisions

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional Statistics Office (RSSO) Requiring Meeting with Statistical Methodology Unit and Subject Matter Divisions

Office or Division:		Standards Service - Statistical Standards Division (SS-SSD)
Classification:		Highly Technical
Type of Transaction:		Government-to-Government (G2G)
Who may avail:		All Government Agencies, Local Government Units (LGUs) and Government Owned or Controlled Corporations (GOCCs) that will be conducting statistical surveys/censuses, regardless of funding source and sample size
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Request letter addressed to CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General 12^th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 2. Properly accomplished SSRCS Forms § SSRCS Form 1 (Statistical Survey Notification Form) § SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census § SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only 3. Survey Questionnaire/s 4. Enumerators Manual, Manual of Instructions/Operations, Instructions on How to Fill-up the Questionnaire/s 5. List of tables to be generated 6. Compilation of policy uses of survey results 7. Pre-test, Pilot survey results (of any, for new surveys and surveys with major changes in the forms content and sampling design) 8. Previous survey results (if any) 9. Survey Proposal (if any) 10. Any other additional information not stated in SSRCS Form 1			1. SSRCS Form 1 (Statistical Survey Notification Form) (https://psa.gov.ph/sites/default/files/SSRCS%20Form%201_2018.docx) 2. SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census (https://psa.gov.ph/sites/default/files/SSRCS%20Form%204_2018.docx) 3. SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only (http://www.psa.gov.ph/sites/default/files/SSRCS%20Form%205.docx)
CLIENT STEPS	AGENCY ACTIONS		FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit complete documents for SSRCS application in copies at the nearest PSA Regional Statistics Service Office (RSSO) or via email:	1.1. Receive submitted documents		None	1 day	RCU Staff of the Office of the Regional Director, RSSO Staff
	1.2. Review the completeness of submitted documents and endorse to SSD-SS 1.3. Inform survey proponent contact persons on lacking documents via email and/or telephone call		None	1 day	SOCD Staff
	1.4. Provide comments on the survey instruments, design and other submitted documents		None	3 days	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA - PSA Survey Review Team (SRT)
	1.6. Convene a Statistical Methodology Unit and Subject Matter Divisions (as the need arises)		None	1 day	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA PSA SRT
2. Submit additional requirements (if any)	2.1. Prepare the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
	2.2. Review and endorse the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	2 days	CSS or designated Officer-in-Charge
			None	2 days	ANS, SS or designated Officer-in-Charge
			None	2 days	DNS, CTCO or designated Officer-in-Charge
	3.3. Review and approve the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 For Not Covered Surveys – Reply Letter and SSRCS Form 3		None	3 days	NS or designated Officer-in-Charge
	3.4 Prepare the SSRCS Form 4 for approved, disapproved and on-hold		None	20 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI SA
	3.5 Post Press Release at the PSA website and SSRCS webpage		None	30 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI SA
	1.6. Convene a Statistical Methodology Unit and Subject Matter Divisions (as the need arises)		None	1 day	SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA - PSA SRT
3. Accomplish and submit SSRCS Form 4 and SSRCS Form 6	3.1. Acknowledge receipt of submitted SSRCS Form 4 and SSRCS Form 6		None	10 minutes	SSD-SS Staff - SupSS - SSS - SSII - SSI - SA
Total			None	20 days

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional...

Review of Petitions Under R.A. Nos. 9048/10172 - Motion for Reconsideration for Impugned Petition under RA No. 9048/10172

7.1. For Motion for Reconsideration for Impugned Petitions
Requirements: 1.Motion for Reconsideration 2.Original Petition and Action Taken by CRG 3.Complete Supporting Documents			Where to Secure: 1. Local Civil Registrar Concern
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID		PROCESSING TIME	PERSON RESPONSIBLE
1. Transmittal of Motion for Reconsideration from the Local Civil Registrar to the Legal	1.1 Screens petitions for completeness of petitions and supporting Document/s	None		2 days	Legal Service – RA Unit
	1.2 Review the Motion for Reconsideration Filed	None		23 days	Legal Service – RA Unit
	1.3 Draft the decision to the Motion for Consideration	None		3 days	Final Reviewer – RA Unit
	1.4 Affirms or Impugns the Petition	None		1 day	National Statistician and Civil Registrar General
	1.5 Transmits the decision to the Petition filed to the Local Civil Registrar	None		1 day	Legal Service (Mailer RA Unit)
Total		None		30 Days

Review of Petitions Under R.A. Nos. 9048/10172 - Motion for Reconsideration for Impugned Petition under RA No. 9048/10172

Review of Petitions Under R.A. Nos. 9048/10172 - Petitions filed under RA 9048/10172

The Legal Service is tasked to review Petitions for Correction of Clerical Errors filed under R.A. Nos. 9048 and 10172.

A. Petitions filed under RA 9048/10172

Office or Division:	Legal Service
Classification:	Highly Technical
Type of Transaction:	Government-to-Citizen (G2C)
Who may avail:	Public- Those who filed petitions under RA 9048/RA 10172
Requirements	Petition Filed with the Local Registrar
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Local Civil Registrar/Record Section (GSD) transmit the RA 9048/RA 10172 petitions to the Legal Service	1.1. Screens the form and completeness of the petition for correction and its supporting document/s	None	1 day	Legal Service (Controller RA Unit)
	1.2. Encoding and drafting of the decision to the Petition filed	None	2 days	Legal Service (Encoder and Drafter RA Unit)
	1.3. Renders final review of the petition and evaluation of supporting documents and recommends to the National Statistician and Civil Registrar General for Action	None	3 days	Legal Service (Final Reviewer RA Unit)
	1.4. Affirms or Impugns the Petition	None	1 day	Official of the National Statistician
	1.5. Certifies the petitions and signs the Action Taken	None	1 day	Official of the National Statistician
	1.6. Preparation of the transmittal for the decisions to the petition	None	1 day	Legal Service (Administrative Assitant RA Unit)
	1.7. Legal Service Transmit RA 9048/10172 Petitions to the concerned Local Civil Registrar thru the accredited courier	None	1 day	Legal Service (Mailer RA Unit)
Total		None	10 Days

Review of Petitions Under R.A. Nos. 9048/10172 - Petitions filed under RA 9048/10172

Review of PhilSys Integration Implementation Plan (PIIP) - Review of PhilSys Integration Implementation Plan (PIIP) Received via Email

Section 1(c) of Memorandum Circular (MC) No. 95, series of 2022 states that all Covered Agencies are to develop a 2-year work plan of indicating the activities to be covered as part of the integration with PhilSys, the timelines to fully implement said integration, the responsible units therefore, and the budget for the same.

The Government Service Use Cases Division (GSUCD) is mandated to monitor, review, and store the submission of PhilSys Integration Implementation Plans (PIIP) from Covered Agencies.

Office or Division:	Government Service Use Cases Division
Classification:	Complex
Type of Transaction:	G2G – Government to Government
Who may avail:	All government agencies, instrumentalities, departments, bureaus, offices, local government units, government-owned and controlled corporations, state universities and colleges (Covered Agencies) stated in MC No. 95, s. 2022
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Scanned copy of the Accomplished PhilSys Integration Implementation Plan (PIIP) template signed by the Head of Agency		Government Service Use Cases Division

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit the accomplished PIIP via email to gsucd.staff@ psa.gov.ph	1.1. Acknowledge receipt of the accomplished PIIP and endorse to Information Systems Analyst I for review.	None	30 minutes	Project Development Assistant
None	1.2. Check the completeness of information and presence of signature. Note: If incomplete or lacking signature/s, notify the Covered Agency	None	4 days	Information Systems Analyst I
2. Receive the acceptance notice, Quarterly Status Report template and Customer Satisfaction Feedback Form.	2.1. Send acceptance notice, Quarterly Status Report template and Customer Satisfaction Feedback Form to successful Covered Agency.	None	1 day	Information Systems Analyst I
3. Accomplish the Customer Satisfaction Feedback Form.	3.1. Receive and record result of accomplished Customer Satisfaction Feedback Form.	None	30 minutes	Information Systems Analyst I
TOTAL:		None	5 days and 1 hour

Review of PhilSys Integration Implementation Plan (PIIP) - Review of PhilSys Integration Implementation Plan (PIIP) Received via

Review of PhilSys Integration Implementation Plan (PIIP) Received via Courier Mail

The Government Service Use Cases Division (GSUCD) is mandated to monitor, review, and store the submission of PhilSys Integration Implementation Plans (PIIP) from Covered Agencies.

Office or Division:	Government Service Use Cases Division
Classification:	Complex
Type of Transaction:	G2G – Government to Government
Who may avail:	All government agencies, instrumentalities, departments, bureaus, offices, local government units, government-owned and controlled corporations, state universities and colleges (Covered Agencies) stated in MC No. 95, s. 2022
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Original copy of the accomplished PhilSys Integration Implementation Plan (PIIP) template signed by the Head of Agency		Government Service Use Cases Division

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Send the accomplished PIIP via courier mail.	1.1. Receive and acknowledge the accomplished PIIP delivered via courier. 1.2. Endorse the accomplished PIIP to Information Systems Analyst I for review.	None	30 minutes	Project Development Assistant
2. Provide the accomplished PIIP of Covered Agency.	2.1. Check the completeness of information and presence of signature. Note: If incomplete or lacking signature/s, notify the Covered Agency	None	4 days	Information Systems Analyst I
3. Receive the acceptance notice, Quarterly Status Report template and Customer Satisfaction Feedback Form.	3.1. Send acceptance notice, Quarterly Status Report template and Customer Satisfaction Feedback Form to successful Covered Agency.	None	1 day	Information Systems Analyst I
4. Accomplish the Customer Satisfaction Feedback Form.	4.1. Receive and record result of accomplished Customer Satisfaction Feedback Form.	None	30 minutes	Information Systems Analyst I
TOTAL:		None	5 days and 1 hour

Review of PhilSys Integration Implementation Plan (PIIP) Received via Courier Mail

Review of PhilSys Integration Implementation Plan (PIIP) Received via Walk-in (Representative of Covered Agency)

The Government Service Use Cases Division (GSUCD) is mandated to monitor, review, and store the submission of PhilSys Integration Implementation Plans (PIIP) from Covered Agencies.

Office or Division	Government Service Use Case Division
Classification:	Complex
Type of Transaction:	G2G - Government-to-Government
Who may avail:	All government agencies, instrumentalities, departments, bureaus, offices, local government units, government-owned and controlled corporations, state universities and colleges (Covered Agencies) stated in MC No. 95, s. 2022
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
1. Original copy of the accomplished PhilSys Integration Implementation Plan (PIIP) template signed by the Head of Agency		Government Service Use Case Division
2. Valid ID/Registration Card		Government Agencies

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Register at the Security Guard’s logbook and surrender Valid ID/Registrat-ion Card (Centris Cyberpod 5 lobby).	1.1. SG issues visitor’s pass.	None	10 minutes	Security Guard
2. Proceed to the 12th floor Centris Cyberpod 5 and register at the logbook and deliver the accomplished PIIP.	2.1. Assist and provide the acknowledgment receipt of accomplished PIIP from the representative of the Covered Agency.	None	15 minutes	Project Development Assistant
None	2.2. Endorse to Information Systems Analyst I for review.	None	5 minutes	Project Development Assistant
3. Receive the surrendered ID/Registration Card and surrender visitor’s pass to Security Guard.	3.1. Return surrendered ID/ Registration Card and claim visitor’s pass.	None	5 minutes	Security Guard
4. Provide accomplished PIIP of Covered Agency	4.1. Check for completeness of information and presence of signature. Note: If incomplete or lacking signature/s, notify the Covered Agency.	None	4 days	Information Systems Analyst I
5. Receive the acceptance notice and Quarterly Status Report template.	5.1. Send acceptance notice and Quarterly Status Report template to successful Covered Agency via contact information provided.	None	1 day	Information Systems Analyst I
6. Accomplish the Customer Satisfaction Feedback Form.	6.1. Receive and record result of accomplished Customer Satisfaction Feedback Form.	None	30 minutes	Information Systems Analyst I
TOTAL:		None	5 days and 1 hour and 5 minutes

Review of PhilSys Integration Implementation Plan (PIIP) Received via Walk-in (Representative of Covered Agency)

Sprint Execution (Development Phase)

1.6 Sprint Execution (Development Phase)

Office or Division:	Systems Development Division and Systems Quality Assurance Division
Classification:	Highly Technical
Type of Transaction:	G2G - Government Agency/Employee/Official
Who may avail:	All Subject Matter Divisions (SMDs)
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Accomplished Request for Systems Support (RSS)			Softcopy Template provided by SDD to be accomplished by SMD to be accomplished by SMD
Business Process Flow			SMD
User Stories with Acceptance Criteria			Template provided by SDD to be accomplished by SMD
Data Entry Specifications			Template provided by SQAD to be accomplished by SMD
Data Validation Specifications			Template provided by SQAD to be accomplished by SMD
Table Formats			To be provided by SMD
CLIENT STEPS		AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Review results on the Sprint Planning Meeting		1. Work on the tasks identified during the Sprint planning meeting and 1.1 Monitor the status of the tasks through a task board	None	10 Days	The Scrum Team The Scrum and QA Team
TOTAL:			None	10 Days

Sprint Execution (Development Phase)

Sprint Planning

1.5 Sprint Planning

Office or Division:	Systems Development Division and Systems Quality Assurance Division
Classification:	Simple
Type of Transaction:	G2G - Government Agency/Employee/Official
Who may avail:	All Subject Matter Divisions (SMDs)
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Accomplished Request for Systems Support (RSS)		Softcopy Template provided by SDD to be accomplished by SMD to be accomplished by SMD
Business Process Flow		SMD
User Stories with Acceptance Criteria		Template provided by SDD to be accomplished by SMD
Data Entry Specifications		Template provided by SQAD to be accomplished by SMD
Data Validation Specifications		Template provided by SQAD to be accomplished by SMD
Table Formats		To be provided by SMD
CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Attend Sprint Planning Meeting and approve the PBIs selected for the sprint	1. Refine further the acceptance criteria for the PBIs 1.1 Break down the sprint PBIs into tasks	None	1 Day	The Project Team
TOTAL:		None	1 Day

Sprint Planning

Sprint Retrospective

1.9 Sprint Retrospective

Office or Division:	Systems Development Division and Systems Quality Assurance Division
Classification:	Simple
Type of Transaction:	G2G - Government Agency/Employee/Official
Who may avail:	All Subject Matter Divisions (SMDs)
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Accomplished Request for Systems Support (RSS)		Softcopy Template provided by SDD to be accomplished by SMD to be accomplished by SMD
Business Process Flow		SMD
User Stories with Acceptance Criteria		Template provided by SDD to be accomplished by SMD
Data Entry Specifications		Template provided by SQAD to be accomplished by SMD
Data Validation Specifications		Template provided by SQAD to be accomplished by SMD
Table Formats		To be provided by SMD
CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Attend the Sprint Retrospective Meeting	1. Discuss the lessons learned during the just concluded Sprint to be able to improve ways and means in the succeeding sprints	None	4 Hours	The Scrum Master and Scrum Team. QA Team
TOTAL:		None	4 Hours

Sprint Retrospective

Study Visits to PSA

Study visit is a service offered by the PSA that allows international organizations to visit the PSA, benchmark practices, and learn about the agency’s operations

Office or Division:		Office of the National Statistician – International Cooperation Unit (ONS-ICU)
Classification:		Complex
Type of Transaction:		G2B - Government to Government
Who may avail:		International Requesting Organizations
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Request letter addressed to: CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General			Invitation may be sent through: icu.staff@psa.gov.ph
2. Relevant documents (e.g., proposed program, logistic details, etc.)			Requesting organization
CLIENT STEPS	AGENCY ACTIONS		FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Send the request to PSA.	1. Acknowledge receipt of the request.		None	3 Minutes	Director / Supervising Statistical Specialist / Statistical Specialist II / Statistical Analyst ONS-ICU
	2. Review and forward the request to the concerned PSA office.		None	1 Day	Director / Supervising Statistical Specialist / Statistical Specialist II / Statistical Analyst ONS-ICU
	3. Assess the request and inform ICU on the feasibility of the request		None	5 Days	DNS / ANS/DC
2. Receive the response from PSA.	1. Inform the requesting party about PSA’s decision 2. Send regrets if PSA cannot accommodate the request. 3. If approved, prepare and send the Letter of Agreement and draft program to the requesting party		None	5 Minutes 5 Days	Director / Supervising Statistical
3. Review the program and sign the Letter of Agreement. Return all the documents to PSA.	1. Sign the Letter of Agreement.		None	1 Day	NSCRG
	2. Arrange the technical and administrative aspects of the visit.		None	7 Days	ONS-ICU and Concerned PSA Offices
4. Visit the PSA and submit the accomplish evaluation form at the end of the program.	1. Record responses for monitoring.		None	1 Hour	Supervising Statistical Specialist / Statistical Specialist II / Statistical Analyst ONS-ICU
Total			None	19 Days, 1 Hour and 8 minutes

Study Visits to PSA

User Stories Refinement

1.4 User Stories Refinement

Office or Division:	Systems Development Division and Systems Quality Assurance Division
Classification:	Simple
Type of Transaction:	G2G - Government Agency/Employee/Official
Who may avail:	All Subject Matter Divisions (SMDs)
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Accomplished Request for Systems Support (RSS)		Softcopy Template provided by SDD to be accomplished by SMD to be accomplished by SMD
Business Process Flow		SMD
User Stories with Acceptance Criteria		Template provided by SDD to be accomplished by SMD
Data Entry Specifications		Template provided by SQAD to be accomplished by SMD
Data Validation Specifications		Template provided by SQAD to be accomplished by SMD
Table Formats		To be provided by SMD
CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Attend the meeting on Product Backlog Items/ User Stories Refinement Meeting	1. Identify and prioritize the PBIs.	None	4 Hours	The Project Team (composed of Scrum Team, Product Owner, QA Team, and Scrum Master)
	2. Set the acceptance criteria of the high priority PBIs 2.1 Break large PBIs into smaller PBIs 2.2 Estimate the story points/effort needed to develop the functionality described in each PBI	None	4 Hours	Product Owner, QA Team, and Scrum Master) The Scrum Team
TOTAL:		None	8 Hours

User Stories Refinement

Walk-in Researchers Requesting for an Electronic Copy of Readily Available Unpublished Data

Office or Division:	All Divisions of ESSS
Classification:	Simple
Type of Transaction:	Government-to-Citizen (G2C) Government-to-Business Entity (G2B) Government-to-Government (G2G)
Who may avail:	All
CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Accomplished Data Request Form	ESSS Subject Matter Division (SMD)

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Register at PSA’s Security 16^th Floor	1.1 Request the researcher to sign in the Log Book	None	-	Security Guard on Duty
	1.2 Assist the researcher to the Office of the Assistant National Statistician (OANS)	None	-	Security Guard on Duty
	1.3 Assess which concerned division should handle the query/data request	None	-	Assistant Statistician
	1.4 Assist the researcher to the concerned Division	None	-	Assistant Statistician
2. Accomplish two copies of Data Request Form (PSA’s Copy and Client’s Copy)	2.1 Require the researcher to accomplish two copies ofData Request Form(PSA’s Copy and Client’s copy)	None	10 minutes	Statistician Aide
	2.2 Check if all the required information are provided.	None	5 minutes	Statistician Aide
	2.3 Indicate in both forms the latest date and time the data will be sent to the email address he/she provided in the form.	None	5 minutes	Statistician Aide
	2.4Give the Client’s copy to the researcher and PSA’s to the concerned technical staff who will prepare the request.	None	1 minute	Statistician Aide
	2.5 Prepare the requested data	None	2 hours	Statistical Analyst Statistical Specialist I Statistical Specialist II
	2.6 Print and submit the requested data to the Supervisor for review and clearance.	None	5 minutes	Statistical Analyst Statistical Specialist I Statistical Specialist II
	2.7 Review correctness and completeness of requested data.	None	30 minutes	Senior Statistical Specialist
	2.8 Endorse to Division Chief for final approval.	None	5 minutes	Senior Statistical Specialist
	2.9 Review/ Approve the Data Request	None	30 minutes	Division Chief
3. Accomplish the Acknowledgement Receipt Form and Feedback Form	3.1 Send the e-copy copy of the data request to the email address of the researcher indicated in the Data Request Form, including the Acknowledgement Receipt Form and Feedback Form.		10 minutes	Statistical Analyst Statistical Specialist I Statistical Specialist II
	3.2 Require the researcher to accomplish and send back the Acknowledgement Receipt Form and Feedback Form	None	10 minutes	Statistician Aide
	3.1 Scan the approved/signed data request for record/filing, and accomplished Acknowledgement Receipt Form and Feedback Form.	None	-	Statistician Aide
	3.3 Record the transaction in the Data Request Log Book	None	-	Statistician Aide
	4.2 Provide ITDS-KMCD with scanned copies of the following · Data Request Form · Acknowledgement Receipt Form · Feedback Form	None	-	Statistician Aide
	4.3 File the following: · Data Request Form · Acknowledgement Receipt Form · Signed copy of the data request (photocopy) · Feedback Form	None	-	Statistician Aide
	3.3 File the following: · Data Request Form · Acknowledgement Receipt Form · Signed copy of the data request (photocopy) · Feedback Form	None	-	Statistician Aide
Total		None	3 hours and 51 minutes

Walk-in Researchers Requesting for an Electronic Copy of Readily Available Unpublished Data

Walk-in Researchers Requesting for an Electronic Copy of Unpublished Data which Requires Additional Process to Produce the Requested Data

Office or Division:	All Divisions of ESSS
Classification:	Simple
Type of Transaction:	Government-to-Citizen (G2C) Government-to-Business Entity (G2B) Government-to-Government (G2G)
Who may avail:	All
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
1. Accomplished Data Request Form		ESSS Subject Matter Division (SMD)

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Register at PSA’s Security 16^th Floor	1.1 Request the researcher to sign in the Log Book	None	-	Security Guard on Duty
	1.2 Assist the researcher to the Office of the Assistant National Statistician (OANS)	None	-	Security Guard on Duty
	1.3 Assess which concerned division should handle the query/data request	None	-	Assistant Statistician
	1.4 Assist the researcher to the concerned Division	None	-	Assistant Statistician
2. Accomplish two copies of Data Request Form (PSA’s Copy and Client’s Copy)	2.1 Require the researcher to accomplish two copies ofData Request Form(PSA’s Copy and Client’s copy)	None	10 minutes	Statistician Aide
	2.2 Check if all the required information are provided.	None	5 minutes	Statistician Aide
	2.3 Endorse to the technical staff	None	1 minute	Statistician Aide
	2.4 Indicate in both forms the latest date and time the data will be sent to the email address he/she provided in the form.	None	5 minutes	Statistical Analyst Statistical Specialist I Statistical Specialist II
	2.5Give the Client’s copy to the researcher and PSA’s to the concerned technical staff who will prepare the request.	None	1 minute	Statistician Aide
	2.6 Prepare the requested data	None	8 hours	Statistical Analyst Statistical Specialist I Statistical Specialist II
	2.7 Print and submit to the Supervisor for review and clearance.	None	5 minutes	Statistical Analyst Statistical Specialist I Statistical Specialist II
	2.8 Review correctness and completeness of requested data.	None	1.5 hour	Senior Statistical Specialist
	2.9 Endorse to Division Chief for final approval.	None	5 minutes	Senior Statistical Specialist
	2.10 Review/ Approve the Data Request	None	1.5 hour	Division Chief
3. Accomplish the Acknowledgement Receipt Form and Feedback Form	3.1 Send the e-copy copy of the data request to the email address of the researcher indicated in the Data Request Form, including the Acknowledgement Receipt Form and Feedback Form.	None	10 minutes	Statistical Analyst Statistical Specialist I Statistical Specialist II
	3.2 Require the researcher to accomplish and send back the Acknowledgement Receipt Form and Feedback Form	None	1 minute	Statistician Aide
	3.3 Scan the approved/signed data request for record/filing, and accomplished Acknowledgement Receipt Form and Feedback Form.	None	-	Statistician Aide
	3.4 Record the transaction in the Data Request Log Book	None	-	Statistician Aide
	3.5 Provide ITDS-KMCD with scanned copies of the following · Data Request Form · Acknowledgement Receipt Form · Feedback Form	None	-	Statistician Aide
	3.6 File the following: · Data Request Form · Acknowledgement Receipt Form · Signed copy of the data request (photocopy) · Feedback Form	None	-	Statistician Aide
	3.7 File the following: ● Data Request Form ● Acknowledgement Receipt Form ● Signed copy of the data request (photocopy) ● Feedback Form	None	-	Statistician Aide
Total		None	12 hours

Walk-in Researchers Requesting for an Electronic Copy of Unpublished Data which Requires Additional Process to Produce.....

Walk-in Researchers Requesting for Data Available at PSA Website

Office or Division:	All Divisions of ESSS
Classification:	Simple
Type of Transaction:	Government-to-Citizen (G2C) Government-to-Business Entity (G2B) Government-to-Government (G2G)
Who may avail:	All
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
1. Accomplished Data Request Form		ESSS Subject Matter Division (SMD)

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Register at PSA’s Security 16^th Floor	1.1 Request the researcher to sign in the Log Book	None	-	Security Guard on Duty
	1.2 Assist the researcher to the Office of the Assistant National Statistician (OANS)	None	-	Security Guard on Duty
	1.3 Assess which concerned division should handle the query/data request	None	-	Assistant Statistician
	1.4 Assist the researcher to the concerned Division	None	-	Assistant Statistician
2. Accomplish two copies of Data Request Form (PSA’s Copy and Client’s Copy)	2.1 Require the researcher to accomplish two copies ofData Request Form(PSA’s Copy and Client’s copy)	None	10 minutes	Statistician Aide
	2.2 Check if all the required information are provided.	None	5 minutes	Statistician Aide
	2.3 Indicate in both forms the website link and inform the researcher that the data can be downloaded at PSA website.	None	10	Statistician Aide
3. Accomplish the Acknowledgement Receipt Form and Feedback Form	3.1 Require the researcher to accomplish the Acknowledgement Receipt Form and Feedback Form	None	10 minutes	Statistician Aide
	3.2 Record the transaction in the Data Request Log Book	None	-	Statistician Aide
	3.2 Provide ITDS-KMCD with scanned copies of the following · Data Request Form · Acknowledgement Receipt Form · Feedback Form	None	-	Statistician Aide
	3.3 File the following: · Data Request Form · Acknowledgement Receipt Form · Feedback Form	None	-	Statistician Aide
Total		None	30 Minutes

Walk-in Researchers Requesting for Data Available at PSA Website

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Responding to PhilSys-related Inquiries/Concerns of Social Protection Programs/Agencies

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Office

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Office Requiring Bilateral Meeting with Proponent Agency

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Central Office Requiring Meeting with Statistical Methodology Unit and Subject Matter Divisions

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional Statistics Office (RSSO)

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional Statistics Office (RSSO) Requiring Bilateral Meeting with Proponent Agency

Review and Clearance Application through the Statistical Survey Review and Clearance System (SSRCS) - Submitted at Regional Statistics Office (RSSO) Requiring Meeting with Statistical Methodology Unit and Subject Matter Divisions

Review of Petitions Under R.A. Nos. 9048/10172 - Motion for Reconsideration for Impugned Petition under RA No. 9048/10172

Review of Petitions Under R.A. Nos. 9048/10172 - Petitions filed under RA 9048/10172

Review of PhilSys Integration Implementation Plan (PIIP) - Review of PhilSys Integration Implementation Plan (PIIP) Received via Email

Review of PhilSys Integration Implementation Plan (PIIP) Received via Courier Mail

Review of PhilSys Integration Implementation Plan (PIIP) Received via Walk-in (Representative of Covered Agency)

Sprint Execution (Development Phase)

Sprint Planning

Sprint Retrospective

Study Visits to PSA

User Stories Refinement

Walk-in Researchers Requesting for an Electronic Copy of Readily Available Unpublished Data

Walk-in Researchers Requesting for an Electronic Copy of Unpublished Data which Requires Additional Process to Produce the Requested Data

Walk-in Researchers Requesting for Data Available at PSA Website

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