| Office or Division: | All Divisions of ESSS | |
| Classification: | Simple | |
| Type of Transaction: | Government-to-Citizen (G2C) Government-to-Business Entity (G2B) Government-to-Government (G2G) | |
| Who may avail: | All | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| 1. Accomplished Data Request Form | ESSS Subject Matter Division (SMD) | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Register at PSA’s Security 16th Floor | 1.1 Request the researcher to sign in the Log Book | None | - | Security Guard on Duty |
| 1.2 Assist the researcher to the Office of the Assistant National Statistician (OANS) | None | - | Security Guard on Duty | |
| 1.3 Assess which division should handle the query/data request | None | - | Assistant Statistician | |
| 1.4 Assist the researcher to the concerned Division | None | - | Assistant Statistician | |
| 2. Accomplish two copies of Data Request Form (PSA’s Copy and Client’s Copy) | 2.1 Require the researcher to accomplish two copies ofData Request Form(PSA’s Copy and Client’s copy) | None | 10 minutes | Statistician Aide |
| 2.2 Check if all the required information are provided. | None | 5 minutes | Statistician Aide | |
| 2.3 Indicate in both forms the latest date and time the data will be sent to the email address he/she provided in the form. | None | 5 minutes | Statistician Aide | |
| 2.4 Give the Client’s copy to the researcher and PSA’s copy to the concerned technical staff who will prepare the request. | None | 2 minutes | Statistician Aide | |
| 2.5 Prepare the requested data | None | 2 hours | Statistical Analyst Statistical Specialist I Statistical Specialist II | |
| 2.6 Print and submit the requested data to the Supervisor for review and clearance. | None | 5 minutes | Statistical Analyst Statistical Specialist I Statistical Specialist II | |
| 2.7 Review correctness and completeness of requested data. | None | 30 minutes | Senior Statistical Specialist | |
| 2.8 Endorse to Division Chief for final approval. | None | 5 minutes | Senior Statistical Specialist | |
| 2.9 Review/ Approve the Data Request | None | 30 minutes | Division Chief | |
| 3. Present the Client’s copy of the Data Request Form to get the printed copy of the request | 3.1 Photocopy/ Scan the approved/signed data request for record/filing. | None | 15 minutes | Statistician Aide |
| 3.2 Provide the researcher with the original copy of the signed data request | None | 3 minutes | Statistician Aide | |
| 4. Accomplish the Acknowledgement Receipt Form and Feedback Form | 4.1 Require the researcher to accomplish the Acknowledgement Receipt Form and Feedback Form | None | 10 minutes | Statistician Aide |
| 4.2 Record the transaction in the Data Request Log Book | None | - | Statistician Aide | |
4.2 Provide ITDS-KMCD with scanned copies of the following · Data Request Form · Acknowledgement Receipt Form · Feedback Form | None | - | Statistician Aide | |
4.3 File the following: · Data Request Form · Acknowledgement Receipt Form · Signed copy of the data request (photocopy) · Feedback Form | None | - | Statistician Aide | |
| Total | None | 4 hours | ||
