If walk-in, the RCC evaluates if request form is duly accomplished by the client.

If without request letter, the RCC should ask End-user/client to fill-up NCS Data Request Form for his/her data requirements.

In receiving and controlling the request, RCC should enter data request on localhost of NCS Data Request Entry Form.

The PHCD personnel shall evaluate the request based on data required by the end-user/client.

If the data requested is already available, provide the data immediately following the standard reply (for requests done via telephone or email). Otherwise, inform the Client of the standard processing time of his/her request and the date the data will be available/released.

If product needed is publication or Public Use File (PUF)/ microdata file, refer to KMCD.

If data is not available, inform end-user/client immediately that the data requested is unavailable within PSA, and may be available to another agency.

Assess complexity of data request and its standard processing time. Prepare/process the data request.

For complex and highly technical data requests, provide the necessary table formats and specs to SDD. Review of output tables will be done by Supervisors.

Prepare transmittal to be signed by CTCO DNS with initials of NCS ANS for clearance. Prepare the reply letter to be signed by the NSCRG.

1. Simple - 3 days

2. Complex - 7 days

3. Highly technical - maximum of 20 days

Asst. Statistician,

SA, SS I, SS II

Chief Statistical Specialist (CSS),

Sr. Stat Specialist (SSS), Supervising Stat Specialist (SuSS), SDD Programmers

NCS ANS/CTCO DNS/National Statistician

5. The client will be requested to accomplish Client Satisfaction Survey Form (Feedback Form) upon receipt of requested data.

6. If product needed is publication or PUF/microdata file, the client will also accomplishthe Data Product Agreement Form.

The requested data will be transmitted to the client together with the signed transmittal letter and Client Satisfaction Survey (Feedback Form).

Accomplish QMS Approval Form for proper documentation.Indicate persons who prepared and reviewed the request.

CSS of the PHCD is undertake procedure in any of the following instances:

· Prepare and issue CPC to the requesting party;

· Prepare and issue CPC to the requesting party (if the request is creation of barangay); and,

· Prepare a reply letter stating the counts (if the request is sitio/purok) to the requesting party;

1 day

1 week upon receipt of validated inputs from PSA Field Office

The CSS of the PHCD is to check if the maps and Form 1 are complete and verify that the boundaries of the area requested is clearly identified in the maps and the corresponding HSN in Form 1

If maps are clearly covered and HSN in Form 1 are completely identified, the count is to be computed for the requested area. Proceed to Step 1 of Case 1 (CPC at the CO).

Otherwise, PHCD is to send feedback to PSO. Then proceed to Step 2 of Case 2 (CPC at the CO).

3 days

1 day

1 day

The request will be provided to the client at the most convenient platform (e.g. email).

Provide a copy of the signed CPC to the Central Office and to the concerned Provincial Statistical Office (PO)

1 day

1 day

RSSO-SOCD-CSS

CTCO-NCS-PHCD/ RSSO-SOCD-CSS / Concerned PSO-CSS

At the PO, PSO-CSS is to ascertain the boundaries and determine the household serial numbers (HSN) of the sitio/purok being requested.

PSO-CSS is to submit the maps highlighting the boundaries of the requested area and Form 1 to CO through RSSO for review and evaluation.

1 week

3 days

Concerned PSO-CSS

Concerned PSO-CSS/ RSSO-SOCD-CSS/

CTCO-NCS-PHCD

At the RSSO, SOCD – CSS is to check if the maps and Form 1 are completed and verified that the boundaries of the area requested is clearly identified in the maps and the corresponding HSN in Form 1

If maps are not clearly covered and HSN in Form 1 are not clearly identified, SOCD – CSS should send feedback to the PO.

Otherwise, RSSO should submit the maps ad Form 1 to the CO.

3 days

3 days

1 day

RSSO-SOCD-CSS

RSSO-SOCD-CSS/ Concerned PSO-CSS

RSSO-SOCD-CSS/ CTCO-NCS-PHCD

At the CO, the PHCD-CSS is to check if the maps are not clearly covered and HSN in Form 1 are not clearly identified, send feedback to the field office.

If maps are not clearly covered and HSN in Form 1 are not completely identified, send feedback to the field office. Proceed to Step 3 of Case 2 (CPC at the RSSO).

Otherwise, the count is to be computed for the requested area.

3 days

1 day

1 day

CSS of the PHCD

CSS of the PHCD/ RSSO-SOCD-CSS/ Concerned PSO-CSS

CSS of the PHCD

The request will be provided to the client at the most convenient platform (e.g. email)

Provide a signed copy to CO and RSSO

The SOCD is to check if the maps and Form 1 are completed and verified that the boundaries of the area requested is clearly identified in the maps and the corresponding HSN in Form 1

If maps are clearly covered and HSN in Form 1 are completely identified, the maps are to be submitted to CO.

Otherwise, SOCD is to send feedback to PSO. The PSO is to verify/update the submitted maps and form. Then proceed to Step 2 of Case 2 (CPC at the PSO).

The CO is to check if the maps and Form 1 are completed and verified that the boundaries of the area requested is clearly identified in the maps and the corresponding HSN in Form 1

If maps are clearly covered and HSN in Form 1 are completely identified, the count is to be computed for the requested area. PSO is to issue a reply letter stating the estimated population counts.

Otherwise, PHCD-CSS is to send feedback to RSSO. Thenproceed to Step 2 of Case 2 (CPC at the PSO).

3 days

1 day

1 day