Legitimation is a process where a child born out of wedlock is considered legitimate by fiction of law due to the subsequent valid marriage of the child’s biological parents, who at the time of the conception of the child do not have any legal impediment to marry each other.
Marginal annotation on the Certificate of Live Birth or Report of Birth of a child is effected after the submission of the requisite documents for legitimation. The filing and acceptance of the application for the copy issuance of the annotated birth document is at the PSA Civil Registry System Outlet (PSA CRS Outlet) in East Avenue, Quezon City and the processing of the request is being done by the Civil Register Management Division under the Civil Registration Service.
| Office or Division: | Civil Register Management Division | |||||||||||||||||||
| Classification: | Complex | |||||||||||||||||||
| Type of Transaction: | Government-to-Citizens(G2C) | |||||||||||||||||||
| Who may avail: | All clients of legal age (18 years old and above) | |||||||||||||||||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||||||||||||||||||
| A. FOR CHILDREN BORN IN THE PHILIPPINES: | Local Civil Registry Office (LCRO) of the place of birth | |||||||||||||||||||
| 1. Affidavit of Legitimation (AOL) executed by the parents (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| 2. Supplemental AOL executed by the parents if the previously registered AOL does not state the fact of minority of the parent/s at the time of the conception of the child (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| 3. Certificate of Registration of the AOL issued by the concerned LCRO (one original copy) | ||||||||||||||||||||
| 4. Certificate of Marriage/Report of Marriage of parents (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| 5. Un-annotated Certificate of Live Birth (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| 6. Annotated Certificate of Live Birth effecting legitimation (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| 7. Certificate of No Marriage Record (CENOMAR)/Advisory on Marriages of the parents issued by the PSA (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| Other documents, if applicable | ||||||||||||||||||||
| 8. Registered Certificate of Death/Report of Death/Judicial Declaration of Presumptive Death of the other parent, in case the AOL was executed only by the surviving parent (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
9. Registered Affidavit of Acknowledgment (AA), Affidavit of Admission of Paternity (AAP), Private Handwritten Instrument (PHI) or any proof of recognition made by the father in favor of the child, in case: a. the child was born before the effectivity of the Family Code of the Philippines, or b. the AOL was executed solely by the mother. | ||||||||||||||||||||
| 10. Registered Certificate/s of Death/Report/s of Death/Judicial Declaration of Presumptive Death of the previous spouse/s of the concerned parent, in case he/she was/were previously married (one photocopy certified by the concerned LCRO/PFSP/PSA copy) | ||||||||||||||||||||
| 11. Registered Certificate/s of Marriage of previous marriage/s by one or both spouses with annotation effecting the IP dissolution of marriage or a judicial decree on nullity, annulment, divorce or recognition of foreign divorce in case the concerned spouse/s was/were previously married (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| 12. Authenticated/Apostilled/Red Ribboned Foreign Death Certificate/Foreign Decree of Divorce in case the foreign parent was previously married under foreign marriage laws. | ||||||||||||||||||||
| B. FOR CHILDREN BORN ABROAD: | Philippine Foreign Service Post (PFSP) where the Report of Birth was recorded | |||||||||||||||||||
| 1. Affidavit of Legitimation (AOL) executed by the parents in the Philippines or abroad (one photocopy certified by the City Civil Registry Office of Manila) | ||||||||||||||||||||
| 2. Supplemental AOL executed by the parents if the previously registered AOL does not state the fact of minority of one or both parents at the time of the conception of the child (one photocopy certified by the City Civil Registry Office of Manila) | ||||||||||||||||||||
| 3. Certificate of Registration of the AOL issued by the City Civil Registry Office of Manila (one original copy) | ||||||||||||||||||||
| 4. Certificate of Marriage/Report of Marriage of parents (one photocopy certified by the concerned LCRO/PSA copy) | ||||||||||||||||||||
| 5. Un-annotated Report of Birth (one photocopy certified by the concerned PFSP/PSA copy) | ||||||||||||||||||||
| 6. Certificate of No Marriage Record (CENOMAR)/Advisory on Marriages of the parents issued by the PSA | ||||||||||||||||||||
| Other requirements, if applicable | ||||||||||||||||||||
| 7. Registered Certificate of Death/Report of Death/Judicial Declaration of Presumptive Death of the other parent, in case the AOL was executed only by the surviving parent (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
8. Registered Affidavit of Acknowledgment (AA), Affidavit of Admission of Paternity (AAP), Private Handwritten Instrument (PHI) or any proof of recognition made by the father in favor of the child, in case: a. the child was born before the effectivity of the Family Code of the Philippines, or b. the AOL was executed solely by the mother. | ||||||||||||||||||||
| 9. Registered Certificate/s of Death/Report/s of Death/Judicial Declaration of Presumptive Death of the previous spouse/s of the concerned parent, in case he/she was/were previously married (one photocopy certified by the concerned LCRO/PFSP/PSA copy) | ||||||||||||||||||||
| 10. Registered Certificate/s of Marriage of previous marriage/s by one or both spouses with annotation effecting the IP dissolution of marriage or a judicial decree on nullity, annulment, divorce, or recognition of foreign divorce in case the concerned spouse/s was/were previously married (one photocopy certified by the concerned LCRO) | ||||||||||||||||||||
| 11. Authenticated/Apostilled/Red Ribboned Foreign Death Certificate/Foreign Decree of Divorce in case the foreign parent was previously married under foreign marriage laws. | ||||||||||||||||||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | ||||||||||||||||
| DOCUMENT RECEIPT AND CONTROL UNIT | ||||||||||||||||||||
The regular annotation requests for legitimation are received through: Courier. Monthly Submission. LCRCU; and CRS Outlets | 1. Receipt and control of documents. 1.1. Check the document/parcel vs. transmittal. 1.1.1.If the document / parcel is not among the list in the transmittal, inform the Central Outlet / LCRCU. 1.1.2.If the document/s are among the list in the transmittal, proceed to 2. | None | 1 hour per batch of 75 documents. | Unisys Associate, Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Supervisor Registration Officer III Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||||||||||||||||
| 2. Encode document through RCC and printing of transmittal. | None | 1 hour per batch of 75 documents. | Unisys Associate and COSW, Document Receipt and Control Unit (DRCU) and Document Processing Unit (DPU) 3rd Floor CRS Building Supervisor Registration Officer III Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | |||||||||||||||||
3. Create VEI Record 3.1. Search VEI record, if positive proceed to step 4. 3.2. If Negative, create VEI record | None | 1 hour per batch of 30 documents 1 hour per batch of 29 documents | Unisys Associate Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Supervisor Registration Officer III Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | |||||||||||||||||
| 4. Create Transaction for Legitimation Regular Annotation Requests. | None | 1 hour per batch of 42 documents | Unisys Associate Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Supervisor Registration Officer III Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | |||||||||||||||||
| 5. Transmit the documents to Legal Instruments Unit | None | 5 minutes per batch of 32 documents. | Unisys Associate, Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Supervisor Registration Officer III Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | |||||||||||||||||
| LEGAL INSTRUMENTS UNIT | ||||||||||||||||||||
6. Receipt and Control of documents from DRCU. 6.1. Check the transmitted documents vs. transmittal. 6.1.1.If the document is not among the list in the transmittal, return to DRCU. 6.1.2.If the document is among the list in the transmittal, proceed to 5. | None. | 10 minutes per batch of 10 AFs | Uncon/MV Controller Legal Instruments Unit, CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
| 7. Printing and Sorting of AFs | None | 3 minutes per batch of 10 AFs | Uncon/MV Controller, Legal Instruments Unit, CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
8. Match AFs with its supporting documents. 8.1. If document has no AF, return to DRCU for encoding. | None | 5 minutes per batch of 10 AFs | Unisys Associate Legal Instruments Unit, CRMD, 8th Floor CRS Building, Quezon City | |||||||||||||||||
9. Verify the specimen signature of the authorized LCRO signatory in the database. 9.1. If documents passed specimen signature verification, stamp “Verified by” and date of verification and affix initial/signature on each page of the documents. 9.2. If document did not pass verification, attach the blue stub, and indicate the feedback | None | 30 minutes per batch of 10 documents. | Specimen Signature Verifier, Legal Instruments Unit, CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
10. Conduct detailed screening and attach evaluation form to the supporting documents. 10.1.Check completeness and consistency of documents. 10.2.Conduct of CRD/CDLI Search verification. 10.3.If no issue or problem is found during screening, route the AFs with the pertinent documents to Annotation Unit 10.4.If the affected CRD contained blurred/unreadable entries, route to Microfilm Archives (refer to page 7 of microfilm process) or to BMD Archives (refer to page 9 of BMD archives) 10.5.If an issue or problem is found during screening, indicate the finding in the evaluation form and prepare feedback 10.6.If the document is found annotated for Legitimation, logged out as “positive”. | None | 1 hour per batch of 10 documents. | Screener, Legal Instruments Unit, CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
11. Conduct CENOMAR Verification 11.1.If passed, stamp “Parents with No Legal Impediment” and route to Annotation Archives/Unit. 11.2.If failed, stamp “Parents with Legal Impediment” and prepare feedback 11.3.If passed but with incomplete requirements, prepare feedback | None | 1 hour per batch of 10 documents | Cenomarian, Legal Instruments Unit, CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
| 12. Preparation and Tagging of Feedback Form | None | 6 minutes per document. | Feedback Clerk, Legal Instruments Unit, CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
13. Attaching of feedback form to documents. 13.1.Preparation of transmittal. | None | 6 minutes per document. | Feedback Clerk, Legal Instruments Unit, CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
| 14. Encoding of Feedback form for sending to the concerned LCRO | None | 1 hour per batch of 10 documents | COSW, Legal Instruments Unit, CRMD 8th Floor CRS Building | |||||||||||||||||
15. Sending of Status of processed documents to the concerned LCRO 15.1.Approved and Annotated CRDs 15.2.Documents with Feedback | None | 1 hour per batch of 60 documents | Administrative Aide VI and COSW CRMD, CRS Building, Quezon City Supervisor Legal Instruments Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
| ANNOTATION UNIT | ||||||||||||||||||||
16. Receipt and control of application forms (AFs) and supporting documents from Legal Instruments Unit 16.1.Check the AFs of transmitted documents vs. list of documents in the transmittal. 16.1.1.If the AF is not among the list in the transmittal, return to Legal Instruments Unit 16.1.2.If the AF is among the list in the transmittal, proceed to the next step. 16.2.Scan “In” the AFs through the Uncon/MV Processing. 16.3.Forward the documents to the Team Lead for distribution to the Annotators. | None | 10 minutes per batch of 10 AFs | Uncon/MV Controller Annotation Unit, CRMD, CRS Building, Quezon City Supervisor Annotation Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
| 17. Distribute Application Forms and the supporting documents to the Annotator for processing. | None | 5 minutes | Team Lead Annotation Unit, CRMD, CRS Building, Quezon City Supervisor Annotation Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
18. Annotation of COLB in the CRS database 18.1.Countercheck the completeness of the requirements and consistency of entries versus the data in the image/record in CRS database. 18.1.1.If the record passed verification, annotate the image in the CRS database. 18.1.2.If the record does not pass the verification, issue feedback. 18.1.3.If the document is already found annotated for legitimation, return to Legal Instruments Unit for logging out in the system. | None | 1 hour per batch of 10 documents | Annotator Annotation Unit, CRMD, CRS Building, Quezon City Supervisor Annotation Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
19. Approval of Annotation 19.1.Review the completeness of the requirements and consistencies of entries of the supporting documents as well as the annotation. 19.1.1.If passed, approve the annotation in the Electronic Annotation System (EAS) 19.1.2.If failed, disapprove the annotation, and prepare feedback |
None
Note: Once the document has been approved, copy issuance is available in all CRS Outlets. | 1 hour per 10 annotated documents approved | Approver Annotation Unit, CRMD, CRS Building, Quezon City Supervisor Annotation Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | |||||||||||||||||
| 20. Return all the approved/ disapproved documents to Legal Instruments Unit for Document Preparation | None | Uncon/MV Controller, Annotation Unit, CRMD, CRS Building, Quezon City Supervisor Annotation Unit, CRMD, CRS Building, Quezon City Chief, CRMD, CRS Building, Quezon City | ||||||||||||||||||
| The following documents subject for annotations depending on the results of evaluation will be routed to the following: | ||||||||||||||||||||
· Negative Record in the PSA database or for clear copy
· For BReN-linking/BReN-unlinking and Cancellation of an Erroneous Annotations in the Database- AFs are routed to PMU, refer to Page 252 for ECF process and page 259 for Bren-linking/unlinking on the detailed process. | ||||||||||||||||||||
| TOTAL ESTIMATED PROCESSING TIME FOR SERVICE:7 WORKING DAYS | ||||||||||||||||||||
