CO-FO
Central Office
Offices
Office of the National Statistician (ONS)
Services
Office of the National Statistician
Unit Division
Internal Audit Division
Internal/External
Internal
Service Specifications
Audit Engagement (Management, Operations and Compliance Audits)
1. Audit Engagement (Management, Operations and Compliance Audits)
Evaluate governance, risk management and controls to provide reasonable assurance on the effectiveness of PSA operations, efficiency in its processes, and implementation of policies through the conduct of management and operations audit.
| Division: | Internal Audit Division (IAD) | |
| Classification: | Highly Technical | |
| Type of Transaction: | Government to Government | |
| Who may avail: | PSA Services/Units/Divisions | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| List of audit requirements/criteria (e.g. operational manual, organizational structure, process flow, related office policies and procedures, etc.) | PSA Units | |
CLIENT STEPS (PSA Service/Unit/ Division) | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| Prepare Special Order authorizing the IAD to conduct management or operations audit and | None | 4 hours | Internal Auditors | |
| Endorse to NSCRG for approval. | None | 4 hours | Internal Auditor V | |
| Prepare initial engagement planning memorandum which include documentary requirements/criteria for audit engagement | None | 4 hours | Internal Auditors | |
| Endorse to NSCRG for approval. | None | 4 hours | Internal Auditor V | |
| Forward the initial engagement planning memorandum to audit client which include documentary requirements/criteria for audit engagement | None | 4 hours | Internal Auditing Assistant/Administrative Assistant IV | |
| 1. Submit original or scanned copies of the approved documentary requirements | 1.1 Receive submitted documentary requirements | None | 4 hours | Internal Auditing Assistant/Administrative Assistant IV |
| 1.2 Review of the submitted documentary requirements as to completeness | None | 4 hours | Internal Auditors | |
| 1.3 Prepare and review Engagement Plan and Work Program | None | 1 day | Internal Auditors | |
| 1.4 Endorse to NSCRG for approval. | None | 4 hours | Internal Auditor V | |
1.5 Prepare the following: - Understanding the Audit Area Template - Risk and Control Matrix - Previous Reports Matrix - Internal Control Questionnaire/Checklist | None | 7 days | Internal Auditors | |
| 2. Set a schedule for the Entry Conference | 2.1 Prepare and review entry conference memorandum | None | 1 day | Internal Auditing Assistant/ Internal Auditors |
| 2.2 Endorse to NSCRG for approval | None | 4 hours | Internal Auditor V | |
| 2.3 Forward the approved entry conference memorandum to audit client | None | 4 hours | Internal Auditing Assistant Admin. Assistant IV | |
| 3. Participate in the Entry Conference as scheduled | 3.1 Conduct entry conference | None | 1 day | Internal Auditors and PSA Units |
| 3.2 Interview with audit client (walkthrough) | None | 5 days | Internal Auditors and PSA Units | |
| 4. Accomplish the audit forms | 4.1 Administer audit forms | None | 1 day | Internal Auditors |
| 4.2 Review and process of the accomplished audit forms | None | 4 days | Internal Auditors | |
4.3 Preparation of the following audit forms: ● Walkthrough Working Paper (WWP) ● Summary of Control Attributes (SCA) ● Summary of Control Weaknesses (SCW) ● System Test Control Matrix (STCM) | None | 7 days | Internal Auditors | |
| 4.4 Request audit clients to provide documents for test of controls | None | 1 day | Internal Auditors | |
| 5. Submit additional documents for test of control | 5.1 Assess the submitted document for test of control | None | 3 days | Internal Auditors |
5.2 Prepare the following: ● Test of Control Working Paper (TCWP) ● Data Analytics Matrix (DAM) ● Summary of Control Breakdown (SCB) ● Interim Audit Report (IAR) | None | 7 days | Internal Auditors | |
| 5.3 Prepare and review exit conference memorandum | None | 1 day | Internal Auditors | |
| 5.4 Endorse to NSCRG for approval | None | 4 hours | Internal Auditors | |
| 5.5 Forward the approved exit conference memorandum to audit clients | None | 4 hours | Administrative Assistant IV | |
5.6 Review of the following audit forms: ● WWP ● SCA ● SCW ● STCM ● TCWP ● DAM ● SCB ● IAR | None | 3 days | Internal Auditor V | |
| 6. Participate and provide comments/insights to audit observations and recommendations in the Exit Conference as scheduled | 6.1 Conduct exit conference | None | 1 day | Internal Auditors and PSA Units |
| 6.2 Prepare Abstract of Observations and Recommendations (AOR) | None | 3 days | Internal Auditors | |
| 6.3 Prepare Matrix of Audit Observation and Recommendation (MAOR) | None | 1 day | Internal Auditors | |
6.4 Review of the following: ● AOR ● MAOR | None | 1 day | Internal Auditor V | |
| 6.4 Prepare final audit report | None | 3 days | Internal Auditors | |
| 6.5 Review of the final report | None | 1 day | Internal Auditor V | |
| 6.6 Endorse to NSCRG for approval | None | 4 hours | Administrative Assistant IV/ Internal Auditing Assistant | |
| 6.7 Administer feedback survey form to audit client | None | 4 hours | Internal Auditing Assistant/ Internal Auditing Assistant | |
| 7. Submit accomplished Feedback Survey Form | 7. Process accomplished Survey Form | None | 1 day | Internal Auditors |
| Total | 60 days | |||
| Attachment | Size |
|---|---|
 Audit Engagement (Management, Operations and Compliance Audits) |
397.44 KB |